Grant Administration

Information on the grant administration process

Below you will find information and forms that provide assistance with the administration of your Humanities Texas grant.

Compliance

Check-ins

Grants staff will check in with grantees during the grant period to track the status of the program and answer any questions regarding the administration and closeout of the grant. This document includes a list of the questions that are asked during the check-in.

Conflict of Interest

All organizations should have a conflict of interest policy in place. You can use this example if you do not have one or are looking to update your materials. 

Internal Controls

Internal controls are financial management practices that are systematically used to prevent misuse and misappropriation of assests that may result from error, theft, or embezzlement. Internal controls are generally described in written policies that detail the procedures that an organization will follow, as well as who is responsible. Refer to this document for more detail.

ADA legislation and labor practices 

Supported programs must meet federally mandated ADA legislation and labor practices requirements.

Organizational status

Nonprofit status

Grantee organizations must maintain their nonprofit status throughout the grant period term.

System for Award Management

Grantee organizations must maintain an active registration on SAM.gov throughout the grant period term. Grantees must provide their SAM UEI upon request. The SAM UEI is a 12-character, alphanumeric ID assigned to an entity by SAM.gov. The SAM UEI is free to have and attain. Grantees must ensure that their account is publicly searchable on System for Award Management (SAM). Refer to this document for assistance with the SAM.gov and SAM UEI.

Publicity

Crediting 

Humanities Texas encourages grant recipients to include our logo in any print or online materials produced for grant-funded projects. Humanities Texas must be credited in the following way in all publications and announcements related to the project: “This program is supported by Humanities Texas, the state affiliate of the National Endowment for the Humanities.” Any acknowledgment must also include the following statement: “Any views, findings, conclusions, or recommendations expressed in this {article, book, exhibition, film, program, database, report, Web resource}, do not necessarily represent those of the National Endowment for the Humanities or Humanities Texas.”

Promotion

Humanities Texas encourages grant recipients to send us promotional images for their events. We will circulate this on our website and social channels. You can submit materials to grants@humanitiestexas.org

Forms and Processes for Grantees

Mini-grants

• How to administer your mini-grant
• Mini-grant final expenditure form

Major grants

• How to administer your major grant
• Major grant final expenditure form
• Administering a grant awarded with NEH matching funds

Exhibition grants

• How to administer your exhibition grant
• Exhibition grant final expenditure form

Rural grants

• How to administer your rural grant
• Rural grant final expenditure form

Grant Amendments

Changes to the project scope, activities, grant personnel, budget, and/or grant period must be submitted to Humanities Texas for approval. This form must be completed on the Humanities Texas grants portal. Contact the grants team to request a grant amendment.

Revised Budget

Changes to the budget that exceed 10% of the award amount must be approved by Humanities Texas staff. Please submit a revised budget to complete this process, available as a form on the Humanities Texas grants portal. Contact the grants team to request a budget revision.